Business Tax Application

Minimal Activity Renewal Form

Commercial Business inside the Collierville City Limit

• Complete the Collierville Business Tax License application
• Complete the Collierville Police and Fire Emergency Contact form.
• Must have a copy of the business owner’s driver’s license (not required if ownership is a corporation).
• Pay the $30.00 application fee with cash or check payable to Town of Collierville. Fees are non-refundable.
• Finance will submit a copy of the application to the Planning, Codes and Fire Department to verify that the use is permitted by zoning and determine if permits/inspection/approvals are required.      
• Finance will issue and mail the Collierville Business Tax License to be exhibited in the place of business.
• Business must obtain a Shelby County Business Tax License –901-222-3059 or visit their website at www.shelbycountytn.gov .
• Business must register with the Tennessee Dept. of Revenue to file electronically.
  • Annually at the end of the fiscal year the business will file and pay Collierville and Shelby County tax returns electronically to the Tennessee Dept. of Revenue at tntap.tn.gov/eservices
• Taxpayers can print a new Standard Business License by logging into their TNTAP account.  Click on the corresponding tab in the blue bar toward the bottom of the TNTAP screen.  If the license has been made available it can be accessed under "unread letter".  Accountants or people with third party access to their accounts cannot view or print the license - only users with a master or administrative login can access the license. The new Standard Business License must be exhibited in the place of business.     

  I. Gross less than $3,000 in a fiscal year

• NOT required to have a Collierville or Shelby County Business Tax License.
• If business wishes to have a Business Tax License one may be acquired but a yearly license fee or tax will be due.

  II. Minimal Activity License - Gross $3,000 to 100,000 in a fiscal year

• Complete the Collierville Minimal Activity License Renewal.
• Home occupants must complete the Home Occupation Compliance Questionnaire.
• Must have a copy of the business owner’s driver’s license (not required if ownership is a corporation).
• Pay the $15.00 application fee with cash or check payable to Town of Collierville. Fees are non-refundable.
• Finance will issue and mail the Collierville Business Tax License to be exhibited in the place of business.
• Business must obtain a Shelby County Business Tax License –901-222-3059 or visit their website at www.shelbycountytn.gov .
• Collierville Minimal Activity License – At the end of each fiscal year the business is only required to pay a $15.00 fee to the Town of Collierville.
• The taxpayer can print a Minimal Activity Business License by logging into their TNTAP account.  Click on the corresponding tab in the blue bar toward the bottom of the TNTAP screen.  If the license has been made available it can be accessed under "unread letter".  Accountants or people with third party access to their accounts cannot view or print the license - only users with a master or administrative login can access the license.

  III. Standard Business License - Gross $100,000 or more

• Complete the Collierville Business Tax License application
• Home occupants must complete the Home Occupation Compliance Questionnaire.
• Must have a copy of the business owner’s driver’s license (not required if ownership is a corporation).
• Pay the $15.00 application fee with cash or check payable to Town of Collierville.   Fees are non-refundable.
• Finance will issue and mail the Collierville Business Tax License to be exhibited in the place of business.
• Business must obtain a Shelby County Business Tax License –901-222-3059 or visit their website at www.shelbycountytn.gov.
• Business must register with the Tennessee Dept. of Revenue to file electronically.
• Annually at the end of the fiscal year the business will file and pay Collierville and Shelby County tax returns electronically to the Tennessee Dept. of Revenue at tntap.tn.gov/eservices.
• Taxpayers can print a new Standard Business License by logging into their TNTAP account.  Click on the corresponding tab in the blue bar toward the bottom of the TNTAP screen.  If the license has been made available it can be accessed under "unread letter".  Accountants or people with third party access to their accounts cannot view or print the license - only users with a master or administrative login can access the license. The new Standard Business License must be exhibited in the place of business. 

I.  Gross less than $100,000 in Collierville per fiscal year

• NOT required to have a Collierville or Shelby County Tax Business License
• Must have a Business Tax License from the municipality where their business is located.

II. Standard Business License - Gross over $100,000 in Collierville per fiscal year

• Complete the Collierville Business Tax License application.
• Must have a copy of the business owner’s driver’s license (not required if ownership is a corporation).
• Pay the $15.00 application fee with cash or check payable to Town of Collierville. Fees are non-refundable.
• Finance will issue and mail the Collierville Business Tax License to be exhibited in the place of business.
• Business must obtain a Shelby County Business Tax License –901-222-3059 or visit their website at www.shelbycountytn.gov.
• Business must register with the Tennessee Dept. of Revenue to file electronically.
• Annually at the end of the fiscal year the business will file and pay Collierville and Shelby County tax returns electronically to the Tennessee Dept. of Revenue at tntap.tn.gov/eservices.
• Taxpayers can print a new Standard Business License by logging into their TNTAP account.  Click on the corresponding tab in the blue bar toward the bottom of the TNTAP screen.  If the license has been made available it can be accessed under "unread letter".  Accountants or people with third party access to their accounts cannot view or print the license - only users with a master or administrative login can access the license. The new Standard Business License must be exhibited in the place of business.   

MAIL  APPLICATION  AND  CHECK  TO: 

Town of Collierville
Attn: Business License
500 Poplar View Parkway
Collierville, TN 38017

Out of state contractors must establish a $100 escrow account. Only cash or certified funds will be accepted. The Town shall not refund said money except upon written request by contractor and notification by the Tennessee Dept. of Revenue that a final return has been properly filed and said Business Tax liability has been satisfied.  

  I.  Gross less than $100,000 in Collierville per fiscal year

• NOT required to have a Collierville or Shelby County Business Tax License
• Must have a Business Tax license from the municipality business is located. 

  II.  Standard Business License - Gross over $100,000 in Collierville per fiscal year

• Complete the Collierville Business Tax License application
• Must have a copy of the business owner’s driver’s license (not required if ownership is a corporation).
• Pay the $15.00 application fee with cash or check payable to Town of Collierville. Fees are non-refundable.
• Pay the $100.00 bond with cash or cashier check payable to Town of Collierville.
• Finance will issue and mail the Collierville Business Tax License to be exhibited in the place of business.
• Business must obtain a Shelby County Business Tax License –901-222-3059 or visit their website at www.shelbycountytn.gov .
• Business must register with the Tennessee Dept. of Revenue to file electronically.
• Annually at the end of the fiscal year the business will file and pay Collierville and Shelby County tax returns electronically to the Tennessee Dept. of Revenue at tntap.tn.gov/eservices.
• Taxpayers can print a new Standard Business License by logging into their TNTAP account.  Click on the corresponding tab in the blue bar toward the bottom of the TNTAP screen.  If the license has been made available it can be accessed under "unread letter".  Accountants or people with third party access to their accounts cannot view or print the license - only users with a master or administrative login can access the license. The new Standard Business License must be exhibited in the place of business. 

Collierville Minimal Activity Licenses and Standard Business Licenses expire 30 days after the due date. For instance, if a business’ fiscal year ends on December 31, the due date is April 15th (the 15th day of the 4th month after the fiscal year end) and expires on May 15th. The month your business uses as the end of its fiscal year would be the same fiscal year end used when filling the business’s federal income tax return or the same as the Tennessee franchise and excise tax return. Due dates are extended automatically to the next business day if they fall on a non-business day. The Tennessee Dept. or Revenue will no longer mail the annual Business License renewal forms. It is the business' responsibility to renew their license before it expires to avoid penalty and interest.

Electronic Filing

Tax returns to the Tennessee Dept. of Revenue must be electronically filed and payment remitted electronically. It is critical that taxpayers who are not currently registered for electronic filing register immediately in order to obtain their user name and password. Taxpayers can call 866-368-6374 or 615-253-0704 to get individual assistance during normal business hours.

Change in classification

If a business changes in a manner that causes the business to fall under a different business tax classification, the business must notify the Tennessee Dept. of Revenue 800-342-1003 or 866-368-6374. The business must also file a final business tax return in the previous classification within 15 days of the change in classification. The business will then be placed into proper business tax year based on the new classification.

Liability of Purchaser

As per Tennessee Annotated Code 67-4-721, the successor of a business shall withhold sufficient funds to cover the amount of any taxes due including penalty and interest until the former owner produces a receipt showing the taxes as paid. The purchaser shall be personally liable for the taxes, penalties and interest until paid by the former owner.

If you have a business in Collierville you are also required to have a Shelby County Business Tax License.
To obtain a Shelby County Business Tax License application, please call Shelby County’s Business Tax office at (901) 222-3059, or visit their website at www.shelbycountytn.gov/559/Business-Tax-Division .

Town of Collierville Sign Ordinance
The Town of Collierville has certain regulations on the size, design, lighting, and construction of exterior business signs.   Information concerning the requirements and compliance of a proposed sign may be obtained from the Town of Collierville Planning office. Please call (901) 457-2360 for further details.

Shelby County Assessor’s Office (Personal Property Tax)
Tennessee law requires that all partnerships, corporations, other business assocations and individuals operating a business or prefession pay tax on the tangible personal property used or held for use in the business operation.  Personal property schedules are mailed annually by the Shelby County Assessor of Property and must be filed by March 1.  Information concerning the applicability of this tax and reporting requirements may be obtained by contacting the Shelby County Assessor's office at (901) 222-7002 or visit their website at www.assessor.shelby.tn.us .

Shelby County Health Department
If your business operation in any way involves the purchase, processing, or sale of food items or the cutting, styling or care of hair, a permit may be required by the Shelby County Health Department. Information concerning the requirements and application process may be directed to the County Health Department at (901) 222-9000, or visit their website www.shelbytnhealth.com .

State of Tennessee Department of Revenue   (Sales Tax Registration)
All prospective businesses should contact the Tennessee Department of Revenue to determine the applicability and tax regulations of the proposed business in question. The Tennessee Department of Revenue may be reached at (901) 213-1400 or (800) 342-1003, or by visiting their website at www.tn.gov/revenue. .

Employer’s Federal Identification Number
A business operating as a sole proprietorship with no hired employees may satisfy the reporting requirements of the federal government under the Social Security Number of the proprietor.   However, a partnership, small business corporation or any business operation with one or more hired employees must obtain an Employer’s Federal Identification Number from the federal government.  Applications may be made to the Internal Revenue Service (IRS) on Form SS-4 available from the IRS office. A request for publications 15, 17 and 334 for information concerning record keeping and reporting requirements for small businesses are also available from the IRS. Please call the IRS at (901) 215-9680 or 1-(800)829-1040 or visit their website at www.irs.gov.

Secretary of State of Tennessee (Corporate Division)
Any small business which has elected to conduct operations as a business corporation must be aware of the strict requirements for a corporations creation, maintenance of its status, and additional reporting and tax obligations at both the State and Federal levels. Competent legal advice is strongly recommended before making a commitment to create and maintain a small business corporation.   For information, please call the Secretary of State’s office at (615) 741-2286, or by visiting their website at www.sos.tn.gov/business-services.

Tennessee Department of Employment Security
Generally speaking, an owner/operator of a small business is not an employee of that business.   If the business hires someone to work for an agreed compensation, that individual may be an employee. The hiring of an employee may require quarterly reporting and remittance to the State.   Information concerning the applicability of state employment and regulations can be obtained by contacting the Tennessee Department of Employment Security at (901) 543-7543 or (800) 334-8337.

Workman’s Compensation Insurance
Tennessee law requires any employer with five or more employees to provide protection under the State’s workers compensation insurance laws.   Information concerning this requirement and its compliance may be obtained by contacting the Tennessee Department of Labor at (901) 543-6077 or (800) 332-2667 or visit their website at www.tn.gov/workforce.

For questions on business tax laws, filing and paying business taxes and other account-related issues, please contact the Tennessee Department of Revenue at 800-342-1003 or 866-368-6374 or visit their website at www.tn.gov/revenue..   You may email questions to Business.Tax@tn.gov.

If you decide to close your business, you must file a final business tax return with the Tennessee Dept. of Revenue and pay any tax that is due (minimum of $22). Business tax law requires that the final return must be filed no later than 15 days after the date of selling or shutting down the business. If you have any questions contact the Tennessee Dept. of Revenue at 800-342-1003 or 866-368-6374. Businesses holding a Minimum Activity Licenses that do not file tax returns to the Tennessee Dept. of Revenue should notify The Town of Collierville and Shelby County that the business is closed. Additionally, you must advise Shelby County Assessor’s office at 901-222-7001 that the business is closed. Please be aware this applies if there is a change of ownership or corporate structure within your business.